Projects in detail
Updated 18 May 2026
A project holds related tasks, the people working on them, and the chat about them. The Getting Started track covers making one in a hurry — this article covers what the project settings actually do.
Settings (per project)
Open a project, click the settings cog. Six tabs:
- Task Visibility — when completed/archived tasks fall off the board
- Notifications — what triggers notifications for members
- User-defined fields — custom fields the project's tasks should have
- Project outline columns — which columns appear in the outline view
- Project email address — the address that creates tasks in this project (see Tyto by email)
- Import — pull tasks in from a CSV
Notably not in project settings: workflow attachment and member management — those live at the workspace level (see below).
Members
Project membership is managed via the workspace's people / sharing controls rather than a per-project Settings → Members tab. The practical model: workspace members can see and work in any project they have visibility on; followers on individual tasks get notifications without joining the whole project.
Workflow
Workflows are workspace-level — defined once, reusable across projects. See Workflows for how to build one and attach it.
Archiving vs. deleting
Two ways to make a project stop cluttering your sidebar:
- Archive — keeps the data, removes from the active list. Show again with the archived filter. Use for finished work you might want to reference.
- Delete — gone for good after a grace period. Use only when you're sure.
Lifecycle
Most projects follow the same shape: spun up for a piece of work → active for weeks or months → archived once the work is done. You don't have to delete them. Disk space isn't the constraint; mental noise is.
Chat and mentions — discuss the work next to the work.