30 years building tools for small businesses. Now there's Tyto. Try free for 30 days →
Article · Timesheets

Filling in your timesheet

Updated 6 November 2026

A practice copy. Nothing here is saved. In Tyto, you click a cell to add or change hours.

Find your timesheet

  • Open My Tasks.
  • Choose the Timesheets tab (next to To-do and Done).
  • You see this week, Monday to Sunday.
  • Use the < and > arrows to go to other weeks. Press This week to come back.
The My Tasks page with the Timesheets tab open and the week arrows at the top
1 My Tasks. 2 The Timesheets tab. 3 The arrows change the week.

Know when you are done

The top of the page shows three numbers:

  • Hours worked: the hours you have added this week.
  • Contract: the hours you should work each week.
  • Variance: the difference between the two.
    • -8 (red): you are 8 hours short.
    • +2 (red): you are 2 hours over.
    • On contract (green): your week is complete.

Your daily target is your contract divided by 5. For a 40-hour week, that is 8 hours a day. A day over the target turns amber.

The top of a timesheet: Hours worked 31, Contract 40 and Variance -9 in red. Tuesday's total of 11 is amber.
Variance -9: this week is 9 hours short. Tuesday is amber because it is over 8 hours.

Add hours for a project

  1. Press Add timesheet entry. Or click an empty cell on the right day.
  2. Stay on Manual entry.
  3. Pick the project. Type part of its code or its name.
  4. Pick the date.
  5. Type the Duration:
    • 7.5 means 7 hours 30 minutes.
    • 7h 30m, 450m and 7:30 also work.
  6. Add a Timesheet description if your team uses one.
  7. Press Save.
The Add timesheet entry window, with a project, a date, a duration of 7h 30m and a description filled in
The numbers match the steps above.
  • The project decides if the time is billable or not. You do not choose.
  • Add each day as a separate entry.

Leave, training and other non-project time

  • Your firm's list has codes for time that is not on a client project. For example: training, annual leave, sick leave, internal work.
  • Your firm may call this time Overhead or Non-billable.
  • Some of these rows are on your timesheet every week, at the bottom. Click a cell on the right day to add hours.
  • If you cannot see the code you need, use Add timesheet entry and search for it.

Add hours for a project task

Some projects in Tyto have tasks. You can add time to a task.

  1. Press Add timesheet entry.
  2. Choose From a task.
  3. Pick the task. Or type a new title to create a task.
  4. Pick the date, type the duration, and press Save.

Task rows have a blue colour. Rows you add by hand have a green colour.

Use a timer

  • Open a task and press Start. Press Stop when you finish.
  • When you stop, the time goes onto your timesheet by itself.
  • If someone else is already working on the task, the button says Join. Each person's time goes on their own timesheet.
  • Starting a new task stops the timer on your last task.
  • A running timer does not show on the timesheet until you stop it.
  • A timer does not stop by itself. Remember to stop it.
  • You can start and stop timers on your phone. The time still goes onto your timesheet.

Pin the rows you use every week

  • Move your mouse over a row. Press the pin icon.
  • Pinned rows stay on your timesheet every week, even when they are empty.
  • Your pins are only for you. They are the same on every computer.
  • Press the pin icon again to unpin.
A timesheet row with the pin icon showing at the end of its description
The pin shows when your mouse is over the row.

Copy from last week

  1. Press Copy from last week. Last week's rows appear below your timesheet.
  2. To see an older week, choose 2W, 3W and so on.
  3. Then:
    • Copy all: copies every row with its hours, onto the same days.
    • + on one row: opens a new entry with the same project and description. You choose the date and hours.
  4. Change any hours that were different this week.
The From last week panel, with week buttons 1W to 7W, a Copy all button and a green plus on each row
2 Choose a week. 3 Copy all, or + on one row.

Change an entry

  • Click the cell with the hours.
  • If the day has one entry, it opens. Change it and press Save.
  • If the day has more than one entry, you see a list. Press the pencil icon on the entry you want.
  • You can change the duration, date, description and project.

Delete an entry

  • In the list of entries, press the bin icon, then Confirm.
  • To delete a whole row, click the row's name, press Delete all, then confirm.
  • Delete all removes every entry on that row for the week you are looking at.
  • There is no undo.
A row's entries for the week, each with a pencil and a bin, and a Delete all button at the top
The pencil changes an entry. The bin deletes it. Delete all deletes the whole row for this week.

If your hours are over or under

  • Tyto does not stop you saving more or fewer hours than your contract.
  • Tyto does not lock weeks. You can change past weeks.
  • Tyto does not send reminders.
  • Your team leader can see your timesheet at any time.
  • In your manager's weekly report, hours above your contract are listed in a separate section.
  • Ask your team leader what your firm expects if your week is not on contract.

Who can see your timesheet

  • You.
  • Your team leader. They can look, but not change it.
  • Your firm's admins. They can look and change it.

Questions

  • A project code is missing. Ask an admin. They keep the list.
  • The billable setting looks wrong. Ask an admin. It comes from the project.
  • My contract hours are wrong. Ask an admin. If nobody has set them, Tyto uses 40 hours a week.
  • Can I fill in my timesheet on my phone? Not yet. Use a computer. Timers on your phone still work.
  • Still stuck? Ask us. We reply by email.

Related

  1. Lead a team? For team leaders
  2. Run Tyto for your firm? For admins